What is the E-Adisyon Obligation?

The order slip left on the table is one of the oldest habits in the food and beverage industry. Now, this slip is expected to have a digital record.

E-order slip (e-adisyon) means generating and keeping the bill presented to the customer in an electronic environment. It is gradually coming onto the agenda for cafes, restaurants, bakeries, and similar service businesses.

Why is an order slip considered a document?

An order slip is an intermediate document issued before the customer's bill is closed. It shows what was consumed, the total amount, and which table it belongs to. When payment is received, this amount turns into an invoice or a retail sales receipt.

With paper order slips, the first link in the chain could not be audited: if the slip was torn, no trace was left behind. With electronic order slips, however, the record is stored the moment it is created and matches the document issued afterward.

Therefore, it is more accurate to think of the e-order slip not just as an obligation, but as a part of the chain extending from sale to invoice.

Who is covered?

The scope is primarily built upon businesses providing food and beverage services: dining halls, restaurants, cafeterias, bakeries, coffee shops, and similar places, as well as food and beverage units within accommodation facilities.

The scope and dates are determined by communiqués and expand over time. Verify whether your business is within the scope this year with your financial advisor or via the Revenue Administration's (Gelir İdaresi Başkanlığı) current announcement — take the information in this article as a general framework, and confirm date and threshold details from the source.

Being ready on the date you fall within the scope means a much smoother process than applying on that exact date. In a business where an order slip system has not been established, the transition is not just a software issue; the service flow itself changes.

What is required for the transition?

The sequence generally works as follows:

1. Financial seal or e-signature. To issue electronic documents, your company needs a financial seal, or an e-signature for sole proprietorships. We explained the details in the financial seal and e-signature application article.

2. E-document infrastructure. E-order slips cannot be set up alone; they work together with e-invoice and e-archive applications. We covered the differences in the differences between e-invoice and e-archive invoices article.

3. Method selection. GIB portal, private integrator, or direct integration. For the vast majority of small and medium-sized businesses, the practical route is a private integrator. The integrator selection article covers this decision in detail.

4. Reorganizing the service flow. Steps such as opening a table, adding items, and closing the bill all need to register in the system. This means changing the habits at the cash register.

After the order slip: invoicing and basic accounting

E-order slips merely digitize the document; the real benefit starts afterward. If the sales record created when the bill is closed properly flows into basic accounting, end-of-day reports, VAT tracking, and inventory consumption fall naturally into place.

On the Qolay.App side, this flow corresponds to the following: the sales document is issued, the collection is logged into whichever account it entered, and by the end of the day, cash and bank balances match reality. For account setup, you can check the bank and cash management article.

Commission differences in card collections must also be factored in; the POS reconciliation and commission tracking article addresses this topic separately.

Frequently asked questions

Do e-order slips replace cash register receipts?

No. An order slip is an intermediate document issued before payment. When payment is received, invoices or retail sales documents continue to be issued separately.

Is it necessary for a small cafe as well?

The scope varies depending on the business type and criteria specified in the communiqué. Being outside the scope today does not mean you will remain outside it in the upcoming period.

What happens if the internet goes down?

For outage scenarios, make sure to ask about the offline operating and delayed submission behavior of the solution you use. During busy service times, this detail is the most critical.

How long do I need to keep the documents?

The retention obligation for electronic documents works on the same logic as paper documents. We explained the retention periods and responsibilities in the e-document retention obligation article.

Viewed strictly on its own, an e-order slip is an obligation; viewed from the business perspective, it means making sure the books balance at the end of the day.

Open a free account on Qolay.App and set up your sales, collection, and document flow from a single panel.