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Amount, date and vendor are read automatically
Photograph your expense receipt or upload it from your gallery. The fields arrive filled in — you approve them and the expense record is created.
If you like, record the payment in the same step so cash and bank movements are created for you.
Nothing is recorded at the moment of purchase; the receipt just gets tossed somewhere.
You sit down for three hours to type them all in and half of them are unreadable.
Every unrecorded receipt turns into a picture that looks more profitable than reality.
Expense recording gets postponed because it is hard. Make it easy and it stops being postponed.
You do not fill in the fields — you approve what was read.
The account the expense should be posted to is suggested, so you do not search every time.
Cash and bank movements are created automatically; double entry disappears.
The expense you save shows up in your expense reports straight away.
The same flow on both surfaces: phone in the field, computer at the office.
Receipt scanning and Qolay Assistant run from the same Qolay Credit balance.
Scan the receipt
Photograph it with your phone camera or upload it from your gallery or computer.
Approve the details
Amount, date and vendor arrive filled in; you check and correct them. A service account is suggested as well.
Save
Your expense record is created. If you like, pick a payment type and account to record the payment at the same time.
Amount, date and vendor are extracted from the receipt image and placed into the expense form. You see them on screen before the record is created, so you can fix anything that was read incorrectly. Multi-line receipts can be handled line by line.
In most businesses the expense gets recorded and the payment is forgotten, leaving the till showing something different from reality. In Qolay.App you pick the payment type and account while approving the receipt, so both are recorded together. If the expense is deleted, the linked payment record is cleared too.
At the petrol station, the supermarket, the supplier — scan the receipt the moment it is in your hand. The record is created immediately and the month-end marathon disappears. If your team is out in the field, everyone scans their own spending and the records land in the same panel.
This transparency prevents disappointment after signup.
Field and service businesses
Fuel, meal and material receipts are recorded immediately.
Transport and logistics
Road expenses are processed without piling up.
Cafés, restaurants, shops
Supply receipts are recorded daily.
Consulting and agencies
Project-based spending does not go missing.
Accountants
Client expense records arrive more complete and better organised.
On clear, legible receipts the fields usually come through correctly. Even so, you are asked to approve the details before the record is created, and you can correct anything that is wrong.
Yes. On the web you upload a file; on mobile you add a receipt from the camera or gallery.
A suitable service account is suggested and you can change it.
Yes. If you pick a payment type and account while approving the receipt, the cash or bank movement is created too. Saving without a payment is also possible.
Receipt scanning is deducted from your Qolay Credit balance. Your new company receives 100 Qolay Credits; you can add more from the Market as your usage grows.
Yes, it stays attached to your expense record. You can also keep it organised in your company archive with the File Management module.
You can add users to your company and assign permissions so everyone records their own spending.
No. Qolay.App produces your expense records and reports; tax return processes run with your accountant.
Open your free account and scan your first receipt today.