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Documents are prepared where you issue the invoice
Prepare e-Invoice, e-Archive and e-Despatch documents in one panel while your account, stock and collection records are created at the same time.
Documents are sent only after your approval. Same flow on web and mobile.
Registration, financial seal, choosing software… it is never clear which step belongs to whom.
Issuing an invoice in one place and transferring it to another service means extra work every time.
A document that has been sent is not easy to take back; a review step is essential.
You can define a separate note template for each document type.
Issue digital invoices to customers registered for e-Invoice; documents go out with your approval.
Prepare invoices for customers and end consumers who are not e-Invoice registered, from the same screen.
Digitise your delivery note so it works together with your stock movements.
Produce receipts in the same structure for businesses buying from producers.
Which of the four steps is yours and which is ours — clearly stated.
Registration — you or your accountant
The application and financial seal / e-signature process required to become an e-document user is completed.
Account and company — you
You open your free Qolay.App account and define your company.
e-Document settings — you and our support team
We set up your e-document details and you configure your note templates once.
First document — you
Issue your first e-Invoice, preview it, approve it and send.
IBAN, due-date warning, return conditions, a thank-you line… define the text you retype on every document once and let it appear automatically on your e-Invoice, e-Archive and e-Despatch. The most useful part: your customer sees their current balance at the bottom of the invoice.
Alongside the legal view of your e-document, you can produce the informational printout you send to customers in your own design. Logo, signature and stamp, IBAN and footer note live in your template — built with a drag-and-drop editor, no code required.
When a customer asks for an invoice you do not have to run to a computer. Prepare the document in the mobile app, preview it and approve it. Ask Qolay Assistant and it drafts it for you — sending still happens only with your approval.
Businesses newly in scope
Runs the whole transition from one panel instead of learning a separate tool.
High-volume e-Archive users
Document creation stays fast and templates stay standard.
Wholesalers who ship goods
e-Despatch and stock movements are posted together.
Accountants
Client documents are produced in the same structure and closing gets faster.
e-Document obligations depend on criteria such as turnover thresholds and line of business, and the legislation can change. It is best to confirm your situation with your accountant; once you are in scope, Qolay.App is ready to prepare your documents.
e-Invoice is issued to buyers who are registered for e-Invoice. e-Archive is for customers and end consumers who are not. Qolay.App helps you pick the right document type based on your customer.
No. Documents are sent only after preview and your approval.
Yes. You define a separate note template per document type; texts such as IBAN and due-date warnings, plus the customer's current balance, are inserted automatically.
You can archive e-Invoice and e-Archive XML files and envelopes with the File Management module. The module is free and includes 512 MB per company; extra annual GB can be added from the Market.
Yes. You can prepare and approve documents on mobile with the same account you use on the web.
Your pre-accounting account is free to open. The quota and packages required for e-document usage are purchased from the Market; current prices are on the pricing page.
Yes. Our support team helps you plan the transition steps.
Open your free account and start your transition today.