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Invoices, accounts, stock, cash and bank in one panel
Open your free account and start using it on web and mobile at the same time. No installation, no complicated setup.
No installation, no credit card. Every new company gets 100 Qolay Credits free.
You open three different files to find out — and you are not sure which one is current.
Invoices sit in one folder, collections in another ledger. At month end the two never match.
You find out on payment day: there is less money than you thought.
It is not you. A spreadsheet was never designed to carry a company's books.
A record created in one place shows up instantly everywhere else.
Issue sales and purchase invoices; e-Invoice, e-Archive and e-Despatch on the same screen. Documents are sent only after you approve them.
Every invoice and collection posts to the account automatically. You see who owes what the moment you log in.
Goods in and out are posted with the documents, so your stock levels stay current on their own.
Track cash and bank movements in one place; record the expense and its payment in a single step.
See receivables and payables that are coming due on your dashboard the moment you sign in.
Ask "how much VAT do I owe this month?" and get the answer from your own records.
Create your account
Sign up free with your email address. No credit card required.
Set up your company
Enter your company details, then add or import your customer and product lists.
Create your first document
Issue an invoice and let the account, stock and cash entries build themselves.
When you create a sales invoice the customer balance updates, stock goes down and the due date enters your follow-up list. No more writing the same thing in three places. You prepare e-Invoice and e-Archive documents from the same screen.
The moment you sign in, your dashboard shows overdue receivables, what is due today, the next 7 days and your net position. The Receivables Due and Payables Due reports let you follow each open item line by line.
Continue in the mobile app with the same account you use on the web — data syncs instantly. Scan a receipt in the field, issue an invoice on the road, check collections from your phone.
Assistant chats, smart actions and receipt scanning all draw from the same Qolay Credit wallet. Every new company gets 100 credits automatically; add more from the Market whenever you need them.
| Topic | Qolay.App | Spreadsheet |
|---|---|---|
| Creating invoices | Document is created; account and stock post automatically | You fill in a template by hand |
| Account balance | Current after every movement | Wrong the moment a formula breaks |
| e-Invoice / e-Archive | Same panel, approved sending | Not available |
| Stock tracking | Automatic, posted with documents | Separate file, manual updates |
| Cash planning | Overdue / today / 7-day summaries | Manual table |
| Mobile access | Same account and data as web | Limited |
| Team use | Single source with permissions | File copies multiply |
| Backups | In the cloud, document archive included | Tied to your computer |
Wholesale and retail
If you sell on terms, account tracking and a collection plan are your most critical needs.
Services and consulting
Invoice, expense and collection tracking with branded document output.
Online sellers
Pull marketplace orders, convert them to invoices and print shipping labels.
Field and service businesses
Scan receipts on site and issue invoices from your phone.
Freelancers
Income-expense tracking and e-document workflow in one place.
Accountants
Follow client companies from one panel with documents produced in a consistent structure.
You can open a free account and start running your pre-accounting. Extras such as marketplace integration, additional storage or Qolay Credits are purchased separately from the Market. No credit card is required to sign up.
Yes. The screens are written in everyday business language. You can also ask Qolay Assistant in plain sentences: "Who owes me money?", "How much did I spend last month?"
You can prepare e-Invoice, e-Archive and e-Despatch documents in Qolay.App and send them after your approval. Once your e-document registration is complete, the whole process runs from one panel.
You can import your customer and product lists. Our support team helps during the transition.
You can add users to your company and assign permissions. User and company capacity depends on the plan you choose.
Yes, for iOS and Android. You sign in with the same account you use on the web and data syncs instantly.
Your data is stored in the cloud. You can also archive e-document backups and company paperwork with the File Management module — 512 MB is included for every company.
You can export reports to Excel and download archived documents as a ZIP file.
Creating an account takes a few minutes. No credit card needed.