Qolay.App
Simplify your accounting processes with Qolay.App, take your financial management to the next level—sign up now and start today!
Due dates, reminders and collections on one screen
Track the payments you owe suppliers and the collections you expect from customers, together with their due dates. Match each payment to its invoice, update balances instantly and never miss an item that falls due. Web and mobile share the same data.
Qolay.App is a pre-accounting platform; critical e-document sends require your approval.
Every sales and purchase invoice is recorded with its due date; items coming due, due today and overdue are listed separately. The upcoming collections and payments report shows in a single table what will leave your cash and what will come in over the next days. You plan payment days from real records rather than memory, and month-end surprises shrink.
Record a supplier payment with its date, amount, payment type and cash or bank account. Match the payment to one or more purchase invoices; for partial payments the remaining debt is calculated automatically. The account balance and the cash and bank movements update at the same time, so there is no separate debt ledger to keep.
See overdue receivables per customer and prepare a reminder for collection. Qolay Assistant drafts a polite reminder email from the open balance and due date; you read it, edit it if needed and send it after approving. No email is sent without your approval, and usage is deducted from your Qolay Credit balance.
Record cash or bank collections from customers and link them to the related sales invoice. You can see at a glance which invoices are fully closed and which still have an amount outstanding. Collections are reflected in your cash and bank accounts immediately, so both the customer account and your cash position are always up to date.
Put upcoming payments and expected collections side by side to see in advance which week could run short of cash. Real-time reports keep account balances and due dates current, so you have a clear picture when agreeing payment dates with suppliers. On the Standard Plan, each instalment of an instalment invoice is tracked with its own due date.
When approving an expense receipt, record the expense and its payment together — just choose the payment type and the cash or bank account. Scan the receipt with your phone and let OCR read it: the amount, date and VAT fields are filled in and you only need to check them.
Qolay.App works with the same data on web and mobile and is free up to 500 sales/purchase invoices per calendar year. Details: Free pre-accounting guide.
Integrated with pre-accounting — same experience on web and mobile.
Supplier balance drops as soon as you post a payment.
Plan future payments and reduce liquidity risk.
Track payments free up to 500 invoices.
Access the same records in the office or field.
Ask summaries or draft with Qolay Assistant — you approve critical actions.
Try free up to 500 sales/purchase invoices per year.
SMBs, accountants and field teams — on one platform.
Businesses that want daily finance on one screen.
Professionals tracking client books in the cloud.
Sales and ops teams working from the mobile app.
Companies scaling with unlimited users and companies.
Yes. Payment and collection tracking are included in the free Basic Plan, which you can use up to 500 sales/purchase invoices in total per calendar year. When you exceed that limit, you can move to the Standard Plan.
The upcoming collections and payments report and the dashboard summary list items coming due and overdue in date order. You can export the list to Excel.
No, nothing is sent on its own. Qolay Assistant prepares the reminder email draft, and it is sent once you approve it. Assistant usage is deducted from your Qolay Credit balance.
Yes. You can split a payment across one or more invoices; the remaining amount and the account balance update automatically.
Yes. The iOS and Android apps use the same account, so you can record payments and collections in the field too.
No. Critical e-invoice submissions are made only after your approval.
