Loading
Keep the backup in your own archive
Responsibility for storing the XML files of your e-Invoice and e-Archive documents lies with the taxpayer. File Management in Qolay.App is a free module and every company gets 512 MB of space.
Leaving documents in your provider's portal does not remove your retention responsibility.
Documents being visible in a provider's portal does not change the fact that the retention duty is yours.
The authoritative file of an e-document is the XML; the PDF is for viewing. Your backup should contain the XML and the envelope too.
Your accountant can help, but the responsibility still rests with the taxpayer.
Archive the authoritative file where it is produced — no separate export step.
Files for invoices issued to end consumers are collected in the same archive.
Keep envelopes alongside the XML so your backup is complete.
Organise by year, document type or customer and find what you need in seconds.
Download the archive in bulk and keep a copy on your own computer.
Give your accountant a link that expires when the period ends.
Create a free account
Sign up and the File Management module becomes available without buying a licence.
Set up your archive
Organise folders by year and document type, then add your e-Invoice and e-Archive XML files and envelopes.
Download your backup
Open it from your folder when you need it, or download a bulk ZIP and keep a copy on your own computer.
Companies registered for e-Invoice are obliged to store their invoice XML files themselves; this responsibility belongs to the taxpayer. A copy being visible in your provider's portal does not remove it. Retention periods and scope are set by legislation and can change over time, so it is best to confirm your own situation with your accountant.
The authoritative file of an e-document is the XML; the PDF output is for viewing. In the Qolay.App archive you can keep the XML files and envelopes of your e-Invoice and e-Archive documents together, archived where they are produced.
The File Management module is free; you do not need to buy a licence from the Market. Every company gets 512 MB and you can see your usage in the interface. Storage is not unlimited, but XML and envelope files are small, so e-document backups fit comfortably in the free space for most businesses.
Prepare your folder and send a time-limited sharing link. Document traffic moves out of chat apps and into the archive, and access closes when the link expires.
Businesses registered for e-Invoice
The retention duty rests directly with them.
Newly registered taxpayers
They want to set the process up correctly from the start.
High-volume retailers
Document volume is high and organisation is critical.
Accountants
They warn clients and reach the archive through a time-limited link.
Compliance-conscious companies
They want fast access to their documents.
Companies registered for e-Invoice are obliged to store their invoice XML files themselves; the responsibility belongs to the taxpayer. Scope and period are set by legislation, so we recommend confirming your own situation with your accountant.
Documents being visible in a portal does not remove your retention responsibility. Keeping a backup under your own control is recommended.
The authoritative file of an e-document is the XML; the PDF is for viewing. Your backup should include the XML and envelope files as well.
Retention periods are set by legislation and can change. We do not state a period on this page; please confirm the current position with your accountant.
No. Qolay.App makes it easier to collect, organise and download your documents in one place. Responsibility for regulatory compliance remains yours.
The module itself is free and you do not need to buy a licence. Every company gets 512 MB of space.
XML and envelope files are small, so it lasts a long time for most businesses. You can track usage in the interface and add annual extra GB from the Market if needed.
Yes. You can download them individually or as a bulk ZIP.
You can upload the XML and envelope files you already have into your archive.
You create a time-limited sharing link, and access closes when it expires.
Open your free account and File Management is ready with 512 MB of space.